Meeting management software for effective communication
Effortlessly schedule, organize, and track your meetings with our open source meeting management solution.
Create structured agendas in OpenProject to keep your meetings focused and organized. Divide agendas into clear sections and items, making it easy to guide discussions and cover all key points. Link agenda items directly to work packages to connect tasks, responsibilities, and project updates seamlessly. This ensures your team stays aligned and that every meeting drives meaningful progress.
Invite team members directly through email, making it easy to bring everyone into the conversation. With just a few clicks, you can notify participants of upcoming meetings, ensuring that key stakeholders are always informed. Each invitation contains all the essential meeting details, so team members know what to expect. This keeps communication clear and boosts engagement right from the start.
Define how often and with what intervals your meetings should recur. Enter all required meeting series information, including required frequency and interval.
Maintain a structured meeting flow by linking work packages into your meeting series template. Upcoming meetings for this meeting series will be set up based on this template. Keep your recurring meetings structured and adaptable by using templates that can be adjusted at any time. Modify details as needed to reflect evolving priorities, and specify meeting occurrences within the series, ensuring flexibility without losing consistency.
Include meetings to your existing calendar system to maintain a unified schedule. This ensures that every planned session fits seamlessly into your team’s workflow, eliminating the risk of double-booking or missed appointments. Team members can see all meeting times and topics in one place, allowing them to manage their time more effectively. A streamlined schedule helps the whole team stay aligned and focused on priorities.
Record key decisions, action items, and discussion points in real time with our integrated meeting minutes feature. This ensures that no important detail is forgotten, making it easier for team members to follow up on their responsibilities. By keeping accurate records, you can maintain transparency and ensure that everyone is on the same page, even after the meeting ends. With clear documentation, your team can quickly turn discussions into actionable tasks that drive progress.
Please note that creating minutes is currently available for the classic meetings only. We are working on including this functionality into the one-time and recurring meetings as well.
Save time by copying past meetings. While setting up meetings with identical agendas is easier and more efficient using the Recurring Meetings function, copying is still a useful option when a specific meeting agenda only needs to be re-created once or has unique details.
Simply duplicate a meeting with a single click, adjust details if needed, and focus on what matters most—your project’s progress. It’s an easy way to maintain consistency and keep your team aligned on long-term goals.
Keep track of every change made within a meeting with the meeting history. See who added or modified agenda items, attachments, or notes, and when the changes were made. This transparency allows team members to stay updated on any adjustments and ensures accountability throughout the process. By maintaining a clear audit trail, you can easily review past changes, resolve misunderstandings, and maintain a complete record of your meetings’ progress over time.
