Calendar and dates

Configure working days, dates formats and calendar subscriptions.

Navigate to Administration → Calendar and dates.

Topic	Content
Working days	Define which days of the week are considered working days for scheduling and calculation of duration.
Date format	Change time and date formats.
Calendar subscriptions	Allow users to subscribe to calendars.

Working days and hours

Administrators are able to define how many hours are considered a day and which days of the week are considered working days at an instance level. In other words, this setting defines what OpenProject should consider to be a normal work week when scheduling work packages.

To change this setting, navigate to Working days inside of the Calendar and dates settings.

Note

By default, a working day is considered to have 8 hours, the five days from Monday–Friday are considered working days, and Saturday and Sunday are considered non-working days.

Here the duration format can also be set for Work, Remaining work and Time spent fields. The options include hours only and days and hours. The default setting is hours only.

To change this setting, unselect days that you would like to define as non-working, and select ones that you would like to consider working, and click on Apply changes.

Specific non-working days

You can also designate specific dates (such as national or local holidays) as non-working days. Work packages in regular scheduling mode will skip these days and they will not be included when calculating duration.

Click on + Non-working day to add a new date to the list. In the date picker modal that appears, give this new non-working day a name and select the specific date you would like to add. Click on Add. This day will now be a non-working day for all users of the instance.

Click on Apply changes at the end of the page for the changes to take effect.

Effect on scheduling

As an instance-level setting, any change here will affect the scheduling of all work packages in all projects in that instance. It is currently not possible to define working days at a project-level.

However, it is possible to override this setting at the level of individual work packages via the date picker. For more information on how to schedule work packages on non-working days, refer to Duration and Non-working days in the user guide.

Important

Changing this setting will reschedule work packages automatically to the next available working day after clicking on Save. For example, removing Friday as a working day by unchecking it will mean that work packages that included Friday will now end one day in the future, and ones that started or ended on Friday will now start and end on Monday.

Depending on the number of projects and work packages in your instance, this process can take from a couple of minutes to hours.

Changing this setting is likely to cause changes to scheduling in unexpected ways, and generate a significant number of notifications for assignees, responsibles and watchers for work packages whose dates change as a result.

We only recommend changing this setting if you are absolutely sure and you are aware of the potential consequences.

Effect on calendars

The non-working days defined here are colored differently, generally with a darker background color, on the work package date picker, Gantt chart and the Team planner and calendar modules.

Date format

Administrators are able to change the default time and date formats in OpenProject. This affects how calendars and dates are calculated and displayed.

To change this setting, navigate to Date format inside of the Calendar and dates settings.

1. Date: default is based on user’s language. You can choose various formats to display dates in the system.
2. Time: default is based on user’s language. You can choose various formats to display time in the system.
3. Week starts on: configure what date the week starts on (e.g. in the calendar view). Default is Based on user's language. You can also choose to start a week always on Mondays, Sundays or Saturdays. If you set Week starts on, you must also set the First week in year contains or you will probably get inconsistencies in week numbering in calendars and the Gantt chart.
4. First week in year contains: select the day that needs to be contained in the first week of the year. This value is used together with Week starts on to determine the first week of the year.
   • For European ISO-8601 standard, set Week starts on to Monday and First week in year to Thursday.
   • For US and Canada, set First week in year contains to Sunday and Day of Year to 6.
   • If you leave both on Based on user's language, the information provided by moment.js will be used: For more information, please also see this document from moment.js.
   • For more information on the way the first week of the year is computed according to ISO standards, see wikipedia
5. Do not forget to save your changes.

Note

Configuration options related to aggregation time (the time interval in which different user activities are displayed as one set of actions) have been moved to the Emails and notifications section.

Calendar subscriptions

Administrators can allow users with the necessary permissions to subscribe to OpenProject calendars and access work package information via an external calendar client using iCalendar. When the setting Enable iCalendar subscriptions is inactive nobody will be able to subscribe to any calendar.

To change this setting, navigate to Calendar subscriptions inside of the Calendar and dates settings.